We’ve all been there. We’ve been in meetings that we didn’t want to be in, but still, a job has to be respected. If you are someone who runs meetings in your company, this one is for you.
One of the biggest things that you might know already for a good meeting is the agenda. You know what your meeting is about, and what you are going to be talking on. But what has to go in into your agenda also matters.
Creating a proper agenda is very crucial for you to predict what is going to happen in the meeting and also control how long the meeting should happen. Chances are that you are going to have the meeting agenda written down on a piece of paper and run it through everyone involved in the meeting to take the next steps.
But, what has worked out for me, is to have the agenda created and shared with the key stakeholders, prior to the meeting.
The meeting agenda is tracked with a organized task list on Allt, which has key stakeholders in them assigned to each and every agenda item. This way, it makes it clear for everyone in the meeting room to have clarity in the points they bring to the table.
The best example I could think of is the AHM (All Hands Meet) I do every month end. The AHM focuses on what has been done for the past one month, were the targets achieved and what are we challenging ourselves for the next one month. To make sure everything runs smooth and everyone is at their productive best during these meetings, I create a task-list on Allt in a common workspace to which everyone has access to.
So when people assemble for the meeting, everyone knows what they are supposed to report, and where are they supposed to head to next.
At the end of the meeting, everything that is recorded, both text and audio, is published as a board with the audio as an attachment to the board on Allt. This, I believe will help people who join us at a later stage, understand how meetings are done here at Skcript.
Pro Tip: When using Allt to manage your meeting, assign time slots using the start and end time for each and every task. This makes it easier for you to control the meeting throughout.